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University of Toronto – ULife
UTTSA Official Recognition

 

Constitution*2008

Article 1: Name
The Organization shall be called the “University of Toronto Thai Student Association” or UTTSA in short.


Article 2: Purpose

  1. To promote interaction among members and between members and all others within the context of the university community.
  2. To introduce and promote good understanding about Thailand and its culture to the university community.
  3. To assist new Thai students in adapting to new environment and university life.



Article 3: Independence of UTTSA

The UTTSA shall be independent of all political influence. It is an academic, cultural and social organization not be used in the promotion of the political agenda of any party or organization.



Article 4: Language

The official languages of the Association shall be both Thai and English.



Article 5: Membership

  • Any member of the University of Toronto (students, alumni, academic and administrative staff) may become a member and enjoy all privileges of membership in the Association, including the right to vote, without restriction on the grounds of nationality, race, religion or Gender
  • Other interested individuals can become a member at the discretion of the Executive Committee. However, they do not have the rights to vote or stand on the Executive committee.
  • The UTTSA will not tolerate any acts of discrimination against nationality , race, religion or gender.
  • Membership of an individual in the UTTSA may be withdrawn at the discretion of the Executives if the individual has performed acts of violence or discrimination which may damage the name of the UTTSA any of its members


Article 6:
The Executive Committee

To be an official on the Executive committee the individual must be a member of the UTTSA for at least 10 days and also be present at the meeting on the election day.

If however, a member whom wishes to be on the exec cannot be present at the meeting on the election date the member may propose his name to any other present members to be placed for voting

The Executive Committee consists of the following positions:

  1. President
  2. Vice-President
  3. Two Coordinators
  4. Web Master
  • New Positions can be opened at the discretion of the Executive members
  • An Executive may be stripped of his/her executive position due to poor performance of his/her duty. A motion may be proposed by any UTTSA member for the withdrawal of executive position during a UTTSA general meeting, and requires 2/3 of the votes for the motion to pass.

The Executive committee shall assign specific duties to its members:

  • Communication
  • Public Relations
  • Cultural Affairs
  • Membership
  • Others


Article 7:
Duties of the Executive Committee

  1. The President of the Executive and the Association
    • He/she must attend at all meetings of the Executive.
    • He/she shall provide his/her signature on all official transactions and documents of the Association.
    • He/she shall be responsible for the Finances of the UTTSA
    • He/she shall co-ordinate the activities of the Executive and of the Association.
  2. Vice-President
    • He/she shall assume duties of the President in his/her absence.
    • He/she shall assist the President in the running of this association.
    • He/she shall co-ordinate the activities of the Executive and of the Association.
    • He/she shall be responsible for the writing and amendment of the Constitution
    • He/she shall be responsible for producing a yearly account of all expenses and profits made by the UTTSA money
  3. Co-Coordinator
    • He/she shall assist president and vice-president to co-ordinate, broadcast and receive information to/from other associations, events, and members
    • He/she shall organize the activies for the members of the Association.
    • He/she shall maintain and promote interaction among members and between members and all others.
  4. Webmaster
    • He/she shall update and maintain the website of UTTSA.
    • He/she shall have the right to modify the website of the association after getting the approval from the president and other webmasters.


Article 8:
Meetings

  • As of this group, two types of meetings exist: a UTTSA general meeting and an Executive meeting
  • A UTTSA general meeting is defined as a gathering of more than half of the UTTSA members
  • An Executive meeting is defined as a gathering of only the executives
  • The majority of the Executive members should be present at every meeting.
  • There should be at least two UTTSA general meetings in an academic year: one in the fall semester and another in the winter semester.
  • Date and Venue of the General Meetings will be arranged by the Executives based on availability by all UTTSA members
  • Date and Venue of any extra General Meetings can be proposed to any member of the Executive


Article 9:
Election

  • All members of the Executive shall be eligible for re-election.
  • The committee must call an election at the meeting at the beginning of the
    academic year for the purpose of selecting members of the UTTSA as an executive
  • Elections shall be held by Ballot Boxes when the number of members present at the Election date exceeds 15, otherwise a roll call vote shall proceed


Article 10:
Amendments

  • Any proposals for amendments to this Constitution must be discussed at the UTTSA meeting with more than half of all members attended.
  • A 2/3 majority vote at the meeting of UTTSA is required to pass the proposed amendments.


Article 11: Financial Arrangement

Thai Students’ Association is a non profitable organization. The Executive Committee shall spend most or all of its profits earned from all activities throughout the academic year on any form of returns, such as free events, for all members at the end of the year.

  • The money of the UTTSA shall be held by the President
  • A yearly accounting record of all expenses and profits made by the UTTSA shall be made by the Vice-President
  • Plans for any usage of the association’s money must be proposed to the executive and approved unanimously by the members of the executive


Article 12: Activities and Events

From time to time the UTTSA shall hold events and meetings to promote Thai culture and also UTTSA general meetings for interaction among club members.

  • ideas for any activities in the name of UTTSA must be proposed to the Executive committee at least 5 days before the date of the event or a sufficient amount of time before the event to give time for preparations
  • the proposal may be in verbal or written form and must be approved by the UTTSA president and agreed upon by at least one other member of the Executive